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Club News

VACANCY: Accounts Office Assistant

12 April 2022

THIS VACANCY IS NOW CLOSED

JOB DESCRIPTION

Job Title: Accounts Office Assistant
Hours of Work: Monday to Friday (24 hours a week – flexible working available)
Reporting to: Head of Finance
Location: Sky Blue Lodge, Ryton on Dunsmore
Closing Date: Monday 25th April 2022

Coventry City Football Club is looking for a Part Time Accounts Office Assistant to support the finance function of the business across all areas – mainly encompassing the sales and purchase ledger transactions (invoices & bank transactions), the payroll function, and involvement with the production of management accounts information, and other finance matters associated with the Club.

We are looking for candidates who are self-motivated, flexible and reliable.

 

THE ROLE:

ACCOUNTS OFFICE TASKS:

  • Daily and Monthly raising and posting of Commercial revenues via invoices (from ticketing system to finance system)
  • Supporting the ticketing department with the daily reconciliation of the system, ensuring any issues are followed up and resolved
  • Monthly posting of ticketing revenues (from ticketing system to finance system)
  • Monthly reconciliation of Ticketmaster ticketing system to finance system (control accounts)
  • Invoice generation for loan players, Ticketmaster and other ad hoc invoices as required.
  • Credit control including weekly/monthly debtor listing and aged debt
  • To assist with the processing of purchase invoices and staff expenses
  • Weekly and monthly bank reconciliations, including posting of transactions
  • Control apprenticeship levy claims
  • Involvement on preparation of Academy budget information
  • Reconciliation of season ticket finance transactions against receipts
  • Assistance with monthly management accounts production
  • Reconcile ticket office, Deferred Income and credit card control
  • Fixed asset reconciliation and Intangible fixed asset reconciliation
  • Assisting with annual statuary audit, in particular the on-site audit work and the payroll reconciliation (payroll system to finance system). Ensuring all reconciliations are fully supported with appropriate documentation
  • Other tasks as may be required from time to time to support the Head of Finance, HR and other functions within the Club.

PAYROLL TASKS:

To provide cover for the payroll administrator duties where required - 

  • Producing Monthly Payroll using Frontier software (Chris 21 package), submission of monthly RTI’s and submission of the payroll BACS
  • Posting of the monthly payroll journal
  • Supporting the business with payroll queries and information requests
  • Assist with producing relevant figures and ensuring all deadlines are met (PAYE, RTI/EPS, Payroll, P60, P11d, P45, pension payments etc)
  • Payroll and Credit Card Balance Sheet reconciliations
  • Produce payroll journal and upload to Xero finance system
  • Generate and load payslips onto e-payslips
  • Pension Assessment and Contribution reports
  • Update payroll and financial software with current releases

PERSON SPECIFICATION:

  • Good communication skills and ability to interact positively with colleagues and players;
  • Proficient in IT skills including Office products, payroll and HMRC software;
  • Full clean driving licence preferred;
  • Self-motivated;
  • Flexible;
  • Willing to work as part of a team, and under own initiative;
  • Must be trustworthy and reliable;
  • Can manage own time effectively;
  • A strong work ethic.

SKILLS:

Essential 

  • Knowledge/experience of working within a Finance Office
  • Ability to meet deadlines
  • Strength in time management
  • Strong organisation skills
  • Demonstrates excellent communication skills – both written and verbal
  • Keyboard skills, including use of Word, Excel and Outlook, financial and HMRC software

Desirable

Good payroll knowledge and experience of using the following software packages –

  • Xero
  • Ticketmaster
  • Frontier payroll software (Chris 21 package)

SAFEGUARDING

Coventry City FC is committed to safeguarding and promoting the welfare of children and vulnerable adults. We are committed to safer recruitment throughout the company.

EQUAL OPPORTUNITIES

Coventry City FC is committed to the principle of equal opportunity and its policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment. We support the Football League’s BAME project.

Applicants must be eligible to live and work in the UK.

APPLICATION PROCESS:

Due to the high volume of applications we receive, we are only able to contact those who are shortlisted for interview. Incomplete applications, and those received from 3rd parties or agencies will not be considered.


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